Alcohol Policies and Procedures for Recognized MWU Student Organizations: On-Campus Events

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Alcohol, in moderation, is allowed at on-campus student events with approval from Student Services. Only recognized student organizations are allowed to sponsor on-campus events with alcohol. On-campus events which are open to the community are prohibited from serving alcohol. Alcohol is not permitted at any athletic event, including intramural events. The following procedures are in force to establish criteria for the responsible use of alcohol at on-campus student events, and to minimize a student organization’s liability:

  1. All student organizations (represented by their president or designee) must complete and submit the Student Events with Alcohol Responsibilities Acknowledgement Form in the Office of Student Services.
  2. All forms must be filled out and returned at least 4 weeks prior to the date of the event. Failure to comply with this deadline will result in postponement of the original event date. If the event cannot be rescheduled, it will occur without alcohol.
  3. All alcohol served at this event must be supplied through University resources. Students may not bring their own personal alcoholic beverages.
  4. For on campus events, the event will be limited to two drinks per attendee maximum. Each student and their guest(s) will receive two drink tickets for the event.
  5. All alcoholic beverages must be served by a designated licensed bartender from a vendor who holds insurance for the University. Intoxicated individuals will be refused service and will be subject to disciplinary action.
  6. Prior to approval, the student organization president (or designee) must meet with the Student Activities staff at least 4 weeks before the event date. During the meeting, the Student Services staff member will review the event and the organization’s responsibilities including:
    1. Number of people attending
    2. Hours of the event (no more than 4 hours, event must end by 9:00p.m.)
    3. Location (either the picnic area, Wellness/Recreation Hall, Hyde Atrium, Event Center, Cardinal Hall Lobby, or The Commons for the Downers Grove Campus and the cafeteria, Ramada, the Cholla Hall Multipurpose Rooms, the Auditorium Courtyard, Cactus Wren Hall or the Cactus Club House for the Glendale Campus. Alcohol is not permitted at any other location on either campus unless designated by the Dean of Students.
    4. Amount and type of alcohol to be served (beer, wine and other approved beverages only)
    5. Vendor and bartender arrangements
    6. State law on alcohol consumption
    7. Amount and type of food to be served
    8. Amount and type of nonalcoholic beverages to be served
    9. Limitation of service to guests and termination of alcohol service
    10. Consequences for violation of policies and procedures
    11. Security
    12. Review of campus resources available during the event
    13. Publicity
    14. Guests
    15. Bar location
    16. Budget
  7. Student Services will have discretion to approve the type of alcoholic beverages, including the amount, and service of alcoholic beverages at the event, as well as expected attendance, time, location, and management of the event.
  8. Illinois and Arizona State Law prohibit individuals under the age of 21 from consuming or possessing alcohol. Students must be prepared to present identification to show proof of age to the bartender. It is the responsibility of the licensed bartender to assure that underage drinking does not occur. The student organization will be asked to end the event immediately if someone under the age of 21 is knowingly consuming alcohol. If the group does not comply, security will be asked to assist.
  9. Food (not snacks) and non-alcoholic beverages such as water, tea, soda, coffee, and other non-alcoholic beverages must be available the entire time that beer and wine are being consumed.
  10. Service and consumption of alcohol are restricted to the approved area. No containers e.g., unused/partially used kegs, bottles, cans may be removed from the approved area. Unused alcohol will be returned to secure university storage at the conclusion of the event. Admission to the event is restricted to Midwestern University students, faculty, and staff. Individual students (depending on the event) may bring a guest, however, that student is responsible for the actions of their guest. The guest must be registered with security.
  11. No alcoholic beverages may be brought to an on-campus student function. Any alcoholic beverages brought in from the outside will be immediately poured out by security, staff, faculty, or student leaders responsible for the event. Student organizations are responsible for their students’ behavior. Violation of the alcohol policy by students bringing in additional alcohol will result in suspension of alcohol privileges for the sponsoring organization for a period of one year and students involved will be subject to disciplinary action.
  12. Anyone found inducing or forcing students to drink an alcoholic beverage against their expressed desire (including "spiking" nonalcoholic beverages) or adding a controlled substance to a drink will be escorted from the student activity, will be subject to disciplinary action and will face possible legal action. There are to be no drinking games played at an event at any time.
  13. Anyone suspected of being intoxicated shall be denied further alcohol service and escorted to their room or sent home via a designated driver or taxi/ride share service.
  14. Time limits will be established for each event. Events may last no longer than 4 hours and all events must end by 9:00 p.m. Alcohol service will conclude at least 1/2 hour prior to the scheduled conclusion of the event.
  15. The Dean of Students, security personnel, or any other staff member of the Office of Student Services may terminate the service of alcohol or the event for any reason.
  16. Fees will be assessed to the sponsoring organization for damages incurred.
  17. All guests should have a form of government issued identification. No person under the age of 18 should be permitted into the event. A Student ID shall not be used in lieu of a government issued ID to establish an individual’s age or date of birth.
  18. Alternate transportation information shall be easily accessible to all activity/event attendees.
  19. The guest to member ratio at any event should not exceed 3:1.
  20. No organization should benefit financially from the sale of alcohol at any event.
  21. Unauthorized use, sale, possession, or distribution of any controlled substance or illegal drug, or possession of drug paraphernalia that would violate the law is prohibited at all events.
  22. Should any individual need medical attention, 911 should be called promptly. If during an event/activity should an incident requiring medical attention or police involvement occur, the event should be terminated and Campus Safety and Security should be notified.