A student who believes that information contained in their education records is inaccurate or misleading, or violates privacy or other rights, may request that the records be amended.
Such a request shall be made in writing and submitted to the custodian of the disputed record, who shall decide whether to amend the record in accordance with the request within a reasonable period of time (not exceeding 45 days) of receipt of the request.
If the custodian of the disputed record, after consultation with the Dean of the individual college, refuses to amend the record in accordance with the student’s request, the student has the right to appeal under subsection 2 below.
Right of appeal
If the request by a student to amend education records is denied, they may write to the custodian of the record within 45 days after the denial, requesting an appeal in order to challenge the content of the records to ensure that information therein is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student.
The appeal shall be conducted by the Dean of Students (for disciplinary records). For appeals related to academic and non-disciplinary records, the Provost will hear the appeal.
The appeal shall be held within a reasonable period of time (not exceeding 45 days) after receipt of the request by the custodian of the record.
The student shall have a full and fair opportunity to present all evidence relevant to the issues.
The decision of the appeal shall be based solely upon evidence presented and shall include a written summary of the evidence and the reasons for the decision. The written summary and reasons for the decision shall be made within a reasonable period of time after receipt of the evidence.
Results of the appeal
If, as a result of the appeal, the University decides that the information is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall amend the education records of the student accordingly and so inform the student in writing.
If, as a result of the appeal, the University decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall inform the student of the right to place in their education records a statement commenting upon the information in the education records and/or setting forth any reasons for disagreeing with the decision of the University. Any explanation placed in the education records of the student hereunder shall be maintained by the University as part of the education records of the student so long as the record or contested portion thereof is maintained and shall be disclosed to any party subsequently receiving the education records of the student or contested portion thereof.
