Definitions

As used herein:

1. “University” means Midwestern University.
2. “Directory information” as defined by FERPA, refers to "information contained in an education record that would not generally be considered harmful or an invasion of privacy if disclosed."
3. “Education records” means those records that are directly related to a student and are maintained by the University, or by a party acting for the University, as a part of its official records of a student’s University work. The term does not include:
   1. Records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto, which are in the sole possession of the maker thereof and are not accessible or revealed to any other individual except a substitute (for the purpose of this definition, a “substitute” means an individual who performs on a temporary basis the duties of the individual who makes the record, and does not refer to an individual who permanently succeeds the maker of the record in their position);
   2. Records of a law enforcement unit of the University, which are maintained apart from education records solely for law enforcement purposes and are not disclosed to individuals other than law enforcement officials of the same jurisdiction;
   3. Records relating to an individual who is employed by the University, which are made and maintained in the normal course of business, relate exclusively to the individual in that individual’s capacity as an employee, and are not available for use for any other purpose (this subparagraph does not apply to records relating to any individual in attendance at the University who is employed as a result of their status as a student);
   4. Personal health records of a student, which are created or maintained by a professional acting in their professional capacity, used only in connection with the provision of treatment to a student, and not disclosed to anyone other than individuals providing the treatment (provided that the records can be personally reviewed by a physician or other appropriate professional of the student’s choice); or
   5. Alumni records compiled after graduation.
4. “Personally identifiable information” means that the data or information includes:
   1. The name of a student, the student’s parent, or other family member;
   2. The address of the student;
   3. A personal identifier, such as the student’s social security number or student ID number;
   4. A list of personal characteristics that would make the student’s identity easily traceable; or
   5. Other information that would make the student’s identity easily traceable.
5. “Record” means any information or data recorded in any medium, including, but not limited to, handwriting, print, tapes, film, microfilm, and microfiche, emails, texts and other electronic means.
6. “Student” means any person who has matriculated at the University and commenced classes, for whom the University maintains education records. The term does not include an individual who has applied for admission to but has not been in attendance at the University, nor does it include alumni status. “Student Status” terminates at the time a student ceases to attend classes and leaves the institution by graduating, withdrawing, or being dismissed. A "Student Status” is maintained during leaves of absence or suspensions.