Any recognized MWU student organization off campus function that is funded, wholly or in part, through that recognized MWU student organization’s funds, requires University approval through the Office of Student Services. The University will not authorize the use of any MWU student organizational (student organization/club, student class council or student government association) funds for the purchase, supply, or serving of any alcoholic beverage for off-campus events, other than the costs involved for the services of a licensed bartender. The University reserves the right to decide which off-campus events will be approved based on the circumstances of the event.
Recognized MWU student organizations must have administrative approval through the Office of Student Services to implement an off-campus social event. Student organizations must complete all necessary paperwork prior to event approval. In addition, all participants are required to complete the Global Release and Waiver form. Failure to complete paperwork and receive authorization could result in termination of the event as an approved event of that organization. The off-campus event may not be located at an individual’s residence, but must be at a commercial establishment, which holds a valid liquor license. In addition, students must comply with all local, state and federal laws regulating consumption of liquor. No person under 21 years of age may consume alcohol. Off-campus events with alcohol may be advertised via the University e-mail system, but only with prior approval of the Office of Student Services. The Office of Student Services reserves that right to determine which off-campus social events will be approved.
If a component of the off-campus event is on-campus and alcohol is requested, students must complete all required paperwork as stated previously for on-campus approval. Any event organized by a recognized student group or organization that violates any of the provisions of these policies will be subject to cancellation or termination.
Individual student organizations and classes may not order buses through Midwestern University when sponsoring an off-campus social event in which the primary purpose is drinking alcohol. The University Student Senate and the Student Councils/Student Government Associations/Clubs may order buses for off-campus events at which alcohol is served if the event is approved by the Academic Dean and the Dean of Students.
No student organization may co-sponsor an event with an alcohol distributor, bar, or tavern (bar or tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a bar or tavern as defined above for purposes of fundraising. However, an organization may rent or use a room or area in a bar or tavern as defined above for a closed event held within the provisions of this policy, including the use of a third-party vendor.
Exclusions:
This policy does not include attendance at professional conferences where alcohol may be served at a conference reception as part of the conference registration fee. This policy does not apply to "approved" functions that are directly sponsored and organized by the University, including its Colleges, Academic Programs, Administration, Departments, or the Alumni Associations.