When a student has legally changed their name, the student should immediately present the appropriate supporting documentation to the University’s Registrar. The University will immediately adjust its records to reflect the name change. In regard to the legal usage of names, the University adjusts its records appropriately if a student legally changes their name. All permanent records that require a legal name are changed to conform to the student’s new legal name.
A legal name change of this kind can be made by completing the appropriate form authorizing the University to make the change. This can be initiated through the student portal under the My Info tab, then by clicking on My Records and lastly by clicking on Name Change Request. The cost of a replacement ID badge depicting the new legal name can be paid through these same links. If the badge is printed prior to matriculation as the student’s initial badge, no charge will be incurred for the printing of the ID badge. However, if the approved name change badge needs to be printed after an initial ID badge has been provided, the student will be charged $25 for the replacement badge. Once notified that the ID badge has been printed, the new badge can be obtained from the Campus Safety and Security Office.
Since students may update their legal name at any time throughout the year, University information systems will be refreshed on a regular basis. Appropriate system fields, forms, reports, and processes that collect and/or use student information will be updated to allow the use of the new legal name whenever possible.